Most articles about event video budgets give you a range wide enough to drive a truck through and tell you to request a quote. Here are the actual numbers, because ours are published, and the rules of thumb for deciding which ones go in your budget.
The numbers
Keynote Coverage is $5,000: a full day on the stage, one camera, up to eight sessions cut individually with clean board audio. Each additional camera is $750 and slide sync is $250 per session. The Testimonial Montage is $3,000, with individual cut-downs at $250 each. The Recap Film is $8,500. The Full Package is $16,000 and puts two-camera keynote coverage, the recap film and the montage on one event, $1,250 off booking them separately. The single-day Event Recap on our standard menu is $7,000. There is no travel line anywhere in the metro. All of it is on the event pricing page with an estimator.
Rule of thumb one: budget for the deliverable that lasts
A recap gets watched the week after the event. Session edits get watched for a year. If the budget only stretches to one package, the one that keeps producing is usually Keynote Coverage, and the recap is the thing to add when the budget grows.
Rule of thumb two: the second camera is the cheapest upgrade in the menu
Seven hundred and fifty dollars turns a locked single-camera session into one that can cut between the speaker, the slides and the room. Every session edit gets better for the price of one extra body.
Rule of thumb three: testimonials pay for themselves in sponsorship
A $3,000 montage of attendees saying why they came is the asset sponsorship teams use to renew. If the event has sponsors, put the montage in the budget and take it out of the sponsorship line, because that is where it earns.
Rule of thumb four: multi-day is one number
Two-day and three-day conferences get priced as one event after we see the run of show, and it is usually less than the single-day package doubled, because the crew and the setup are already in the building. Use the estimator for a ceiling, then send the run of show for the real number.
What the hotel can do
Hotels and planners can add KC Video Club to the event order at the same published prices. If the event is at Loews, the Sheraton at Crown Center or the Marriott Downtown, the sales manager can book us the same way they book the AV.